VILLAS DE TRANCOSO PRIVACY STATEMENT
2. Purpose of collection: We collect personal information to communicate our news, events and promotions, including our products and services which we think may be of interest to our guests. We may also use such information for market research and quality control, as well as for statistical and analysis purposes, in order to deliver particular services or products which are in response to our guest's needs. Personal information will not be used for communication outside recognized business relationship guidelines.
The term "Protected Information" refers to information that can be used to identify our guests individually. Protected Information includes but is not limited, guests' names, addresses, age, gender, method of payment information and passport/ID card number (whether in physical, electronic or other format).
How you may provide us your Protected Information
By making a reservation or by using any of our services
By providing it in communications regarding services such as comment cards
By providing the information to us by participating in marketing initiatives
By visiting our website
PURPOSE OF COLLECTION
We collect Protected Information for three primary purposes:
1. To enhance our ability to provide first-class customer service to our guests,
2. To keep our guests informed of promotions and offers and,
3. For marketing and research purposes.
MAKING A RESERVATION
Secure Transactions - Villas de Trancoso website uses the SSL encryption protocol to guarantee secure transactions and complete confidentiality. Your credit card details and all the information you enter on the various forms are automatically encrypted when your data is transferred over the network using our SSL (Secure Socket Layer). SSL is the most widely used and successful secure transaction solution. The SSL encryption system automatically encrypts your data before it is transmitted over the network, and it can only be decrypted using a unique key once it has arrived on our server. If your browser supports this system, you will see a padlock or symbol in the top or bottom right hand side of your screen.
DURING YOUR STAY
During your stay, we record your itemized spending to accurately assemble your bill, which sets out your room rate and other expenses billed to your room. We also record this information to comply with financial reporting requirements, including those imposed by our auditors and government regulators. Information particular to your stay may also be stored (i.e. health issues, payment difficulties). We may also collect certain information as required by local laws (e.g. passport number). In addition, we may retain the content of any document (including comment cards, electronic documents such as e-mails and other similar forms of communication) that you send us before, during or following your stay. This information will not be shared with any third party.
This consent is given voluntarily and may be revoked at any time by sending an e-mail to firstname.lastname@example.org
Villas de Trancoso takes steps to ensure that Protected Information is kept in a secure location, to which only authorized individuals have access.
PROTECTED INFORMATION PROVIDED TO THIRD PARTIES
We will only share Protected Information about you where: (a) it is required or authorized by law; (b) it is required to provide you with services you have requested in which case you will be deemed to have given your consent; (c) if your stay has been paid for by a third party we will provide billing information to the paying party; or (d) if you have failed to pay amounts owed to us.